HOPKINS COUNTY CLERK - Devra Steckler

MOTOR VEHICLE INFORMATION

TITLING AND REGISTRATION OF A NEW VEHICLE

TITLE AND REGISTRATION OF
FIRST TIME/OUT OF STATE VEHICLES
INSTRUCTIONS FOR APPLYING FOR A CORRECTED
OR UPDATED KENTUCKY TITLE
INSTRUCTIONS FOR APPLYING FOR A DUPLICATE KENTUCKY TITLE

TRANSFER OF A KENTUCKY TITLED VEHICLE
VEHICLES SOLD OR TRANSFERRED
OUT OF THE STATE OF KENTUCKY
RENEWAL OF A KENTUCKY REGISTRATION
INSTRUCTIONS FOR APPLYING FOR A DUPLICATE KENTUCKY REGISTRATION
INSTRUCTIONS FOR APPLYING FOR A PLATE AND/OR DECAL REPLACEMENT

PROPERTY TAX

HANDICAP PARKING PERMITS

TITLING AND REGISTRATION OF A NEW VEHICLE

KRS 186.020 requires a person who purchases a vehicle, or brings a vehicle into Kentucky from another state, to make application for title within fifteen (15) days.

The following documents and information are required:

1. Manufacturer's certificate of origin properly assigned to the buyer by the selling dealer.
2. An Affidavit of Total Consideration Given for a Motor Vehicle (71A100). If that is not available, the ---window sticker or the manufacturer-to-dealer invoice which shows the suggested retail base price plus ---options and transportation charges.
3. Federally conforming odometer disclosure statement.
4. Application for title/registration (TC-96-182).
5. Certified inspection of serial number if purchased outside Kentucky, with the exception of leased vehicles ----operating on U-Drive-It Permits.**
6. Insurance proof.
7. Motor Vehicle/Title Lien statement, if applicable.
8. Owner/Buyer personal ID.
9. Social Security number for each party appearing on the title or federal ID tax number for companies.

FEES AND TAXES

Usage Tax - Six percent (6%) motor vehicle usage tax is levied upon the “retail price” of vehicles registered for the first time in Kentucky. In the case of new vehicles, “retail price” is either 100% of the total consideration or 90% of the manufacturer's suggested retail price (M.S.R.P.), including the M.S.R.P. of all additional equipment and transportation charges.

$ -6.00 - Kentucky Title Fee $29.00 - Kentucky Speed Title Fee $17.00 - Record Lien $- 2.00 - Preparation of Motor Vehicle/Title Lien Statement $ -3.00 - Preparation of title application $- 6.00 - Preparation of Affidavit of Total Consideration* $- 5.00 - Certified Serial Number Inspection $15.00 - Registration fees will be calculated from date of licensing through owner's birth month. Maximum -----------registration fee for twelve months is $15.00 -~~~~~ - Usage tax, determined by information given on the Affidavit of Total Consideration or by the Manufacturer's -----------Suggested Retail Price (MSRP) of the vehicle.

*Penalty provisions for any person who willfully and fraudulently gives a false statement as to the total and actual consideration paid for a motor vehicle shall be guilty of a Class D felony and shall be fined not less than $2,000 per offense.

Acceptable Methods of Payment:

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

TITLE AND REGISTRATION OF FIRST TIME/OUT OF STATE VEHICLES

KRS 186.020 requires a person who purchases a vehicle– or brings a vehicle into Kentucky from another state– to make application for title within fifteen (15) days. If the owner of a motor vehicle does not reside in Kentucky, the motor vehicle shall be registered with the County Clerk of the county in which the motor vehicle is principally operated.

The following documents and information are required:

1. Official Title - photocopies are not acceptable.
2. Proof of sales tax paid in another state - must identify type of tax paid, dollar amount, serial number of vehicle and ---name of the taxpayer (Cancelled checks are not acceptable).
---Each of the following is acceptable as proof:

A. Tax shown on certificate of title/registration; B. Dealer purchase contract; C. Financing statement from lender; D. Receipt or letter from taxing agency

3. Application for title/registration (TC-96-182).
4. Certified inspection of serial number.
5. Security agreement, if applicable.
6. Proof of insurance.
7. Owner/Buyer personal ID.
8. Social Security number for each party appearing on the title or federal ID tax number for companies.
9. Federally conforming odometer disclosure statement and properly assigned title if transferring ownership.

Purchasers of vehicles titled in another state will need an Affidavit of Total Consideration Given for a Motor Vehicle (71A100)* for the purpose of determining usage tax.

Buyer Beware!
Title and Serial Number Check

Before purchasing a vehicle, make certain that the seller can give you a valid title. Also check the title with the vehicle identification number (usually found on the driver's side above the instrument panel) to verify that they match. If they do not, do not complete the transaction until the discrepancy has been corrected.

FEES AND TAXES

$ -6.00 - Kentucky Title Fee
$29.00 - Kentucky Speed Title
$17.00 - Record Lien
$ -2.00 - Preparation of Motor Vehicle/Title Lien Statement
$ -3.00 - to $6.00 - Preparation of Title Application $ -6.00 - Preparation of Affidavit of Total Consideration*
$- 5.00 - Certified Serial Number Inspection
$15.00 - Registration fees will be calculated from date of licensing through owner's birth month. Maximum -----------registration fee for one year is $15.00
$ 2.00 - Temporary Tag
~~~~~ --Usage tax, determined by information given on the Affidavit of Total Consideration or the appropriate value -----------listed in the prescribed reference manual.

Acceptable Methods of Payment:

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

INSTRUCTIONS FOR APPLYING FOR A CORRECTED OR UPDATED KY TITLE

The following documents and information are required:

1. Form #TC-96-182 Application for Title/Registration must be completed in the following sections:

a. VEHICLE IDENTIFICATION SECTION, including odometer reading and/or appropriate boxes checked.

b. AFFIDAVIT FOR REPLACEMENT SECTION, give current title number and check reason for ---updating/correcting the current title.

c. OWNER-BUYER SECTION, name of current owner(s), address and Social Security number. Check the ---appropriate boxes for the lien information. Owner's signature and notary.

2. Current title must be returned with the Application for Title.
3. If you are requesting a name change on your title, Form #FCC-84-256 must also be filled out, signed and notarized.
4. Form #TC-96-182 must be signed by the registered owner or an individual possessing Power of Attorney for the ---owner. A copy of the Power of Attorney must be submitted with the Application for Title. The signature on all ---forms must be notarized or the application cannot be accepted.
5. If the application for an updated Title is for the purpose of applying for an additional loan, the owner will be ---furnished the goldenrod copy of the processed application for title. This goldenrod copy should be taken to the ---lender for processing the Title Lien filing.
6. Completed form(s) and fee of $4.00 must be returned to the County Clerk's office for processing.
---If returned by mail, send to:

Hopkins County Clerk
Main Street
Madisonville, KY 42431

7. The new title will be mailed from Frankfort to the registered owner within 10-14 business days of application. (If ---pending lien, the title will not print for 30 days.)

NOTE: If the application is prepared and notarized by the County Clerk's office, there will be an additional $6.00 application and notary fee.

Acceptable Methods of Payment

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

INSTRUCTIONS FOR APPLYING FOR A DUPLICATE KENTUCKY TITLE

The following documents and information are required:

1. Form #TC-96-182 Application for Title/Registration must be completed in the following sections:

a. VEHICLE IDENTIFICATION SECTION, including odometer reading and/or appropriate boxes checked.
b. AFFIDAVIT FOR REPLACEMENT SECTION, give current title number and check reason for replacing ---title.
c. OWNER-BUYER SECTION, name of current owner(s), address and Social Security number. Check the ---appropriate boxes for the lien information. Owner's signature and notary.

2. Form #TC-96-182 must be signed by the registered owner or an individual possessing Power of Attorney for the ---owner. A copy of the Power of Attorney must be submitted with the Applicaton for title. The signature on all forms ---must be notarized or the application cannot be accepted.
3. Completed application and a fee of $4.00 must be returned to the County Clerk's office for processing.
---If returned by mail, send to:

Hopkins County Clerk
Main Street
Madisonville, KY 42431

4. The title will be mailed to the owner, from Frankfort, within two to three business days of application if there is no pending lien.

NOTE: If the application is prepared and notarized by the County Clerk's office, there will be an additional $6.00 application and notary fee.

Acceptable Methods of Payment

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

TRANSFER OF A KENTUCKY TITLED VEHICLE

KRS 186.020 requires a person who purchases a vehicle– or brings a vehicle into Kentucky from another state– to make application for title within fifteen (15) days.

The following documents and information are required:

1. Official title with assignment of title properly completed. Photocopies are not acceptable.

---Vehicles cannot be transferred if there are any unreleased liens appearing on the title of the vehicle.

2. Title application properly signed and notarized. Titles in two names joined by AND require both ---signatures.

3. Affidavit of Total Consideration Given for a Motor Vehicle (71A100).*

4. Federally conforming odometer disclosure statement.**

5. BUYER must provide insurance proof.

6. Buyer/Seller personal ID.

7. Social Security number for each party appearing on the title or federal ID tax number for companies.

8. TITLE ONLY transfers require plates be surrendered to the County Clerk.

NOTE: Property Tax - All vehicles are assessed January 1 of each year. The January 1 owner of record is responsible for the tax for that year even if the vehicle is transferred to a new owner. To avoid having a delinquent account, taxes should be paid immediately upon transfer. Delinquent taxes owed by either seller or buyer may prohibit transfer until the taxes are paid.

Buyer Beware!
Title and Serial Number Check

Before purchasing a vehicle, make certain that the seller can give you a valid title. Also check the title with the vehicle identification number (usually found on the driver's side above the instrument panel) to verify that they match. If they do not match, do not complete the transaction until the discrepancy has been corrected.

FEES AND TAXES

Usage Tax - Six percent (6%) motor vehicle usage tax is levied upon the “retail price” of vehicles registered for the first time in Kentucky and upon registration resulting when the vehicle is subsequently transferred. In the case of used vehicles “retail price” is either 100% of the total consideration or the appropriate value listed in the prescribed price reference manual. Trade-in credit is allowed in the case of used vehicles if both vehicles involved in the trade are currently registered in Kentucky and the trade takes place in Kentucky.

$- 6.00 - Kentucky Title Fee
$29.00 - Kentucky Speed Title Fee***
$ -4.00 - Registration fee for in-state transfers
$17.00 - Record Lien
$- 2.00 - Preparation of Motor Vehicle/Title Lien Statement $-6.00 - Preparation of Affidavit of Total Consideration*
$ -3.00 - to $6.00 Preparation of Title Application
$15.00 - Registration fees will be calculated from date of licensing through owner's birth month. Maximum -----------registration fee for one year is $15.00
~~~~~ -- Usage tax, determined by information given on the Affidavit of Total Consideration or the appropriate value -----------listed in the prescribed reference manual.

** Using a vehicle transaction record TC-96-182 rev. 3/89 or a properly completed KY title issued after August 1, 1990,-fulfills this requirement.

**** Printed the day of application

Acceptable Methods of Payment:

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

VEHICLES SOLD OR TRANSFERRED OUT OF THE STATE OF KENTUCKY

The following documents and information are required:

1. Form #TC-96-167 (Affidavit of Non-Exchange) for all vehicle(s) sold or transferred out of state.

2. Taxes currently due must be collected.

3. Form #TC-96-167 must be signed by the registered owner or an individual possessing Power of Attorney ---for the owner. A copy of the Power of Attorney must be submitted with the Affidavit of Non-Exchange. ---The signature on all forms must be notarized or the affidavit cannot be accepted.

4. Completed form(s) and tax, if applicable, must be returned to the County Clerk's office for processing.
---If returned by mail, send to:

Hopkins County Clerk
Main Street
Madisonville, KY 42431

If your vehicle was registered in Kentucky on January 1st of the current tax year, you will be liable for the taxes under Kentucky law (KRS 134.810). If the sale or transfer occurred before January 1 of said tax year, we will accept a copy of the new title or a copy of the bill of sale in order to exonerate the tax assessment.

Acceptable Methods of Payment

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

RENEWAL OF A KENTUCKY REGISTRATION

The following documents are required:

1. Original certificate of registration

2. Proof of current liability insurance (VIN # must match registration)

3. Social Security number if individual, or federal tax ID number for companies

4. Power of Attorney*
5. If the original registration is not available, the current registered owner must sign a replacement affidavit ---and have their signature notarized. (TC 96-167) There will be an additional fee of $6.00 for the ---replacement.(if notarized outside our office - $3.00)

*Power of attorney is required to renew leased vehicles if the current registration is not available.

Vehicle registrations are renewed yearly with the issuance of either a plate and/or a decal. Most vehicles generally expire in the owner's birth month with the exception of the following:

1. Weighted Trucks - expire March

2. Trailers (all) - expire March

3. Motor Homes - expire March

4. Handicapped - expire July

5. “Special” Plates (except Environmental & Child Victim) - expire December

6. Transferred Vehicles - expire decal month

A courtesy notice showing tax and registration fees due is mailed by the department of revenue the month prior to the month of expiration. A vehicle may be renewed no sooner than the month before the month of expiration.

INSTRUCTIONS FOR APPLYING FOR A DUPLICATE KENTUCKY REGISTRATION

The following documents and information are required:

1. Form #TC-96-167 must be signed by the owner of the vehicle. If the vehicle is owned by a company, an officer of ---the company must sign for the replacement. If the vehicle is leased, you must have a written Power of Attorney from ---the leasing company a frunish this office a copy thereof.
2. The owner's signature must be notarized. The owner or officer of the company must be present in our office if we ---notarize the signature.
3. Proof of insurance.

Duplicate Registration Fees

$3.00 -Affidavit notarized out of our office
$6.00 -Affidavit notarized by the County Clerk's office

Acceptable Methods of Payment

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

INSTRUCTIONS FOR APPLYING FOR A PLATE AND/OR DECAL REPLACEMENT

The following documents and information are required:

1. Current ORIGINAL registration.
2. Affidavit #TC-96-167 must be signed by the owner of the vehicle. If the vehicle is owned by a company, an officer ---of the company must sign for the replacement. If the vehicle is leased, we must have Power of Attorney from the ---leasing-company.
3. The owner's signature must be notarized. The owner or officer of the company must be present in our office in ---order for us to notarize the signature.
4. Proof of Insurance.

Plate and/or Decal Replacement Fees

$6.00 -Affidavit notarized out of our office
$9.00 -Affidavit notarized by the County Clerk's office

Acceptable Methods of Payment

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

PROPERTY TAX

Every vehicle titled in Kentucky is assessed by the property valuation administrator as of January 1 of each year. The tax rate is set by each taxing jurisdiction (school board, etc.). The tax liability for the year is placed on the owner of record of vehicle as of January 1. Taxes are due upon renewal or registration change. If a vehicle is transferred prior to renewal the owner of record as of January 1 is liable for the taxes for that vehicle.

$15.00 - 12 months Automobiles
$15.00 - 12 months 6000 lb Trucks (commercial)
$ determined by weight for Weighted Trucks
$ determined by type for Trailers
$12.00 - 12 months Motorcycle

Where to Renew

Vehicle renewals must be processed in the county of residence, they may be processed either in person at the County Clerk's office or by mail. Free parking is provided in the adjacent parking structure. Your parking ticket must be validated by the clerk's office for one hour free parking. If renewals are processed by mail, simply mail the appropriate documents to the clerk's office. Add $2.00 to the total fees per vehicle to cover postage and handling. Your renewal will be returned to you within 2-3 days. Expired registrations cannot be renewed by mail.

Reminder

KRS 186.170 requires the owner's copy, or a reproduced copy thereof, of the registration receipt of every motor vehicle, except motorcycles, shall be kept in the vehicle at all times and shall be available for inspection.

KRS 304.39-117 requires proof of current liability insurance be in the vehicle at all times.

Acceptable Methods of Payment

Cash, Personal Check, Certified Check, Cashier's Check, Money Order. (Visa and MasterCard are not accepted)

MOTOR VEHICLE HANDICAP PARKING PERMITS

KRS 189.456 - On the application of any person who has a severe visual, audio, or physical impairment, including partial paralysis, lower limb amputation, chronic heart condition, emphysema, arthritis, rheumatism, or other debilitating condition which limits or impairs one's personal mobility or ability to walk, the County Clerk in the county of the person's residence shall issue the person with a disability an accessible parking placard. In addition, any agency or organization which transports persons with a disability as a part of the service provided by that agency or organization shall receive an accessible parking placard upon application to the county clerk for each vehicle used in the transportation of persons with a disability.

The following documents and information are required to obtain a handicap parking permit:

1. Section 1 of the Application for Disabled Persons Special Parking Permit (TC-96-204) must be completed and ---signed by applicant. If a licensed physician has completed Section 3, the applicant's signature is not required to be ---notarized.
2. If the person seeking an accessible parking placard has a license plate for a person with a disability as provided by ---KRS 186.041 or 186.042 or the County Clerk issuing the permit can ascertain that the applicant is obviously ---disabled, the application will not need to be signed by a physician. In this case, the applicant's signature must be ---notarized.
3. For every agency or organization seeking an accessible parking placard for a person with a disability, application for ---the placard shall include:

A. Name of the agency or organization requesting use of an accessible parking placard.

B. Number of vehicles being used in the transportation of persons with a disability.

C. A statement from the director of the agency or organization verifying the need for the parking placard ---which must be on agency letterhead.

D. The agency must submit license plate numbers to the County Clerk of all vehicles using the handicap ----placard.

If the applicant has not previously had a handicapped plate issued to them, they may request a second permanent placard for an additional fee.

The permits will be valid for six (6) years from the date of issue.

A temporary placard my be issued for six (6) months.* (surgery, broken bones, etc.)

*Temporary permits may be renewed one (1) time only.

FEES

$8.00 - 6 year permit ----$4.00 - 2nd permit
$2.00 - 6 month permit
$ .50 - mail in service

Any motor vehicle being operated by or for the benefit of any disabled person and which displays a handicapped parking permit may use handicapped parking spaces. Under Kentucky law, handicapped parking spaces are for the exclusive use of such vehicles and no other vehicles may use spaces so designated.